Successfully supporting the unique requirements of a broad range of organizations.
High Tech Company
A small tech company was growing exponentially, creating new roles and hiring employees faster than they could create the necessary HR processes. They knew they needed help fast and that they needed to have a system like Encompassing Visions even before installing an HRIS. That’s when an in-house Encompassing Visions champion suggested calling us to see if we could help. Sensitive to how limited time was for the leadership team, we worked with them to develop a plan to gather all the necessary information and get the software up and running quickly. With the support of our consulting team, and in less than 1 month, they now have internal job equity; job descriptions that reflect the organization’s critically important competencies; learning and growth tools linked to the employee’s current and/or future role; and access to a data bank of reports. This company will continue to grow while ensuring employees are recognized, hired, promoted and developed in support of the company’s competitive advantage and culture.
A municipal government had grown so rapidly without proper processes and accurate/current job documentation that the HR team struggled to get buy-in from managers to update job descriptions and provide learning and growth feedback to their staff. Critical symptoms of these organizational weaknesses included low employee morale and service delivery issues. From experience, leaders believed that establishing effective processes and pushing out updated job descriptions were both onerous and time-consuming activities and they were reluctant to commit. After several failed attempts at re-doing the process and spending thousands of dollars on communications and management training, the completion rate for conducting learning and growth reviews with staff continued to drop until it hit 50%. This decline in completion rate was compounded by the evidence presented by the HR team that growing internal issues, such as an increase in short-term disability and a decrease in employee engagement, were the direct result of an inadequate review process and outdated job descriptions. There was also the steady stream of internal complaints related to pay equity. Within months of implementing Encompassing Visions’ integrated suite of job evaluation and talent management tools, all employees were trained and engaged with the process. The municipality now had a job evaluation process that provided a clear internal equity system; role specific job postings; and a performance feedback loop that provided employees with informed and job-specific direction for their learning and growth. Today, employee review completions rates sit at 99%.
After a disappointing experience with an internationally known consulting company and their proprietary job evaluation process, a Canadian health care region was searching for a new partner to assist with a system and process that would prepare the region for a major consolidation, restructuring, and integration. The previous partner had been tasked with evaluating 175 jobs, but it had taken considerable time, and the results had been formally questioned by 35% of the regional staff. The new system would have to address double the number of jobs and support the merger of 12 separate health regions. The new region would consist of a psychiatric hospital, three psychiatric units, 17 hospitals, 25 continuing care centers, and 22 community health care centers. Not only would staff numbers double, but the merger would force the consolidation of five classification systems, five salary administration systems, and five distinct organizational cultures. After formal presentations by representatives from several short-listed organizations, the review board unanimously selected Encompassing Visions. Once on the project, it took Encompassing Visions 50% less time to evaluate twice the number of jobs, and the results were such that only four job classifications were questioned. Of those four, only one supported a change in job level upon the second review with the job incumbent. The consolidation, integration and evaluation process was such a success that the health region client was asked to present at the annual association conference for human resource professionals.
A manufacturing organization of 700+ employees was in desperate need of updating the job structure for 247 existing jobs, as well as, an additional 35 jobs related to new operational initiatives. The current system had been developed internally and over the years had become increasingly more complicated to use and time-consuming to maintain. It also became clear that the existing system was providing a poor foundation for all other related HR processes such as performance, training and development, and career planning. Subsequent to the Request for Proposal (RFP) process, Encompassing Visions was informed it was considered to be the clear (and unanimous) choice as it offered a detailed and thorough job analysis and evaluation process, it was easy to use, and it was affordable. With the commitment of the selection committee and the participation of Encompassing Visions consultants, job descriptions were reduced by 78% and salary grades were streamlined and decreased by 40%. The efficiencies and clarity that the software provided to the company were immediately noticed by all employees, but the greatest benefit became apparent when the Pay Equity Office of Ontario came for a visit. The company flew through the audit, there were zero negative findings reported, and the Pay Equity Office auditors, in fact, applauded the company for its work in this area.
“Experience with the system has been highly favorable”
“Encompassing Visions supplies a methodology and platform that is readily understood and accepted by the various participants and stakeholders. Experience with the system has been highly favorable, and the software features meet the desires for a digitized work environment. Encompassing Visions is highly comprehensive and systematic in the software design features. As such, the system supplies the necessary granularity required in job measurement while concurrently offering a design that is readily understood by users and stakeholders. As well, the system outputs such as job description, job posting and position interview guide are invaluable for the associated compensation administration and talent acquisition processes.”
“Excellent Time-Saving and Cost-Effective System”
“The system speeds up the delivery and accuracy of job evaluation decisions. The position also provides other documents (i.e., job description, job posting, evaluation rationale, etc.). The system is easy to use, very understandable and only requires data to be entered once into the system. It allows for an organization to create a pay-equity based job evaluation system for all of its jobs.”
“Go Above and Beyond ”
“Working with Doug and his team is always a pleasure. While extremely knowledgeable, they go above and beyond to ensure that you understand the software and how to effectively use it for years to come. You know that they do not sell software only for the profit, rather they genuinely want it being used to support healthier, equitable and transparent workplaces.”
“Great Job Evaluation Tool”
“We have used the software for many years and are very pleased with our results in classifying positions. The team reaches out often to see how we are doing and always informs us of upcoming system version changes. They provide exceptional customer service and support. Always going above and beyond!”
“Job evaluation functionality”
“The application is reliable and operates as advertised without fail. The tool is straightforward for users and comprehensive in its content and conceptual approach.”
“It was a great experience. This software gave us the ability to determine internal equity and allowed us to develop a salary grid. We really liked the interview question suggestions.”
“We have exclusively utilized Encompassing for position description development and assessment; employee and position skill library; and feedback for employee development. The ability for a non-IT person to administer the maintenance of company-specific terminology is great, etc. And in instances where we have questions beyond our knowledge, the service team is second to none.”
“Love this software!”
“Dealing with the team at Encompassing Visions is so enjoyable. They check in regularly, provide excellent and very timely support and are always asking for ways to improve the product. The software is easy to use, is legally sound and unbiased. Also, the support we have gotten is excellent.”
“Great Product, Amazing Support!”
“The support provided by Encompassing Visions has been an amazing experience from beginning and continuing. They are available for support and respond to any questions in a very timely manner. They make you feel special as a customer, they reach out regularly to check in on you and if you require assistance, discuss upcoming changes in advance and provide extraordinary training.
Following a lot of research into various products to meet our job description and pay equity requirements this product was the best suited to meet our immediate needs and changing organizational needs with future potential to add other components. This software is user friendly and the support offered by Encompassing Visions is amazing.”